Meeting Room Policy

The Ephrata Public Library has three meeting rooms available for use. For room reservations, please call or e-mail Lauren Fisher (717-738-9291 ext. 101) or lfisher@ephratapubliclibrary.org

 

Use of the meeting room by an approved organization or group does not constitute an endorsement of that group or organization by the Ephrata Public Library.

 

Any use of Ephrata Public Library facilities is subject to approval.

 

It is the policy of the Ephrata Public Library to provide equal access to meeting rooms as part of its program services.

 

The Ephrata Public Library adheres to the Library Bill of Rights.

 

Please view the Policies and Procedures document for a full list of room rental policies.

 

 

Documents

Policies and Procedures

Community Commons Rental Contract

Library Meeting Room Rental Contract

Private Rental Contract

 

 

Rooms Available for Community Use

Multipurpose Room - Auditorium seating (maximum 100 persons). Use of this room is encouraged for lectures, panel discussions and programs using projectors and screen.

 

Conference Room - Seating 12 to 20, depending on the table placement. Use of this room is encouraged for discussions where note taking or paperwork requires a table surface. It is also ideal for small business meetings.

 

Community Commons - This space fits up to 100 persons. Use of this room is encouraged for lectures, larger business meetings, and private events. The Community Commons may be rented outside of normal library hours as it is a separate building and renters receive access via a digital keycard.

 

Maximum seating for these rooms is in compliance with local fire codes. The maximum seating code must be strictly enforced and should be considered when scheduling.

 

Refreshments

Both the Multi-Purpose Room and Community Commons have refrigerators available to temporarily store cold food or beverages. The Conference Room is ideal for a catered lunch as there is no microwave or refrigerator in this room.

Any use of a catering service shall be cleared with the library prior to the scheduled meeting.

 

Refreshments are permitted only in the rented room.

 

Equipment

The library has available equipment that can be rented for a group meeting. These items must be reserved at the time of the room rental.

 

Contracts and Payment

After a room rental is scheduled with the Development Coordinator, a contract and required payment must be returned prior to the scheduled rental.